RESEARCH BVA603 WEEK EIGHT 27/08/2019 (SEMESTER TWO)

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RESEARCH BVA603 WEEK EIGHT 27/08/2019 (SEMESTER TWO)

Week 8 - Evaluating Arts Report





 Think and create
Aim: Why do it? What’s its purpose?
-          Grades
-          To increase exposure of creative industry widespread
-          To showcase film, animation, gaming and the fine arts student work
-          To encourage participation in the arts
-          To gain experience and understanding of running a complex event
Objects: What do we want to get? Achieve? Demonstrate?
Seamless event:
-          easy to submit, visually pleasing, understandable
-          Well catered
-          Easy and clear information for artist to participate
Communication:
Exemplar and standard setter:

Measures of success: How will we identify success?  Tangible measures
(Qualitative(notions, ideas, comments etc) and quantitative(numbers and facts))
-          Grades
-          Achieving on time, budget
-          Positive feedback to a survey via email with a competition element?
-          Standard of winners and entries high
-          Judges
-          Sponsorship and prizes
-          Community engagement
-          Attendance and feedback
-          How well we communicated as a group success/failure

Timeline:
Event date: 25th October to Friday 8th November Raw gallery
Opening night gallery:
Upstage night:
Entry forms due: 8th October (week 13)
Week 15 raw gallery opens and set up
Week  16 video files due



WEEK EIGHT
COMMITTEES AND SUBCOMMITTES ROLES AND RESPONSIBILITY, TIMELINE ANGENDA


ROLES AND RESPONSIBILITY
CHAIRPERSON -  Jackie
Dep Chairperson - Oisin
Sectary - Britney
Treasure - Caleb
Main committee

Sub committee
Marketing - Jerry
Sponsorship –
Venue –
Installation –  Chairperson Gayle  sec Devon
Design –
Catering -

Marketing – online social media, posters promo, poster for entry, pamphlet event, signage and logo
Newspapers, fb, Instagram, radio, sit promotion, community promotion
Sponsorship- Prize money and goods, judges, money ads/promotional, food/drink, printing
Venue – Raw Gallery and centre stage (booking), preparation OSH, staffing
Installation – Video submission, judging of quality, formatting Raw Gallery install and uninstall
Design – poster for entry, poster for event, pamphlet for even, signage and logo
Catering -  Menu, budget, staffing, prep, H&S and clean-up





Week 9
Installation team need by , Artist  statement, plan, information to go on entry form (measurements,  hooks where to place,  labelling of artwork (art work will be rejected if not Hang ready) 
Week 11
Organise where are artist statements will go, y drive then transfers over to template set up folders. In y drive

Folders for student to submit artist statements
Year 1
Digital files
Animation, film,  
Wall hung
BVA, animation, film
3d Display objects
BVA, animation, film, art

Year 2
Digital files
Animation, film,  
Wall hung
BVA, animation, film
3d Display objects
BVA, animation, film, art

Year 3
Digital files
Animation, film,  
Wall hung
BVA, animation, film
3d Display objects
BVA, animation, film, art




SEVEN - ELEVEN
Think and Create 2019
Committee establishment and Planning stage
Community and student engagement
Event planning and preparation documentation started
Think and Create 2019 Committees roles and responsibilities.
Timetable of actions and events.
Bookings, Documentation creation, sponsorship, advertising entries, judges, installation plan and showreel planning.
Event documentation begins.
TWELVE - FOURTEEN
Entry forms due, entries selected, artwork received.
Event promotion
Event planning and preparation continues.
Think and Create 2019 Entries
Gallery planning and preparation for installation.
Event promotion, judges, site map, sponsorship, booking, catering, artist statements.
FIFTEEN
ARTWORKS DUE
Preparation of RAW gallery
Installation of artworks and signage, site map in gallery.
Event planning and preparation continues
Preparation and Installation of artworks in RAW, Signage and Sites Map, catering, judges, promotion, script/running sheet, Upstage, VIPs, MC
SIXTEEN
VIDEO FILES DUE
Artist Statements
Exhibition co-ordination
Event coordination, judging, sponsorship,running sheet & script, catering, Upstage.





-Stake holder who gain being involved
main- SIT students media sponsors judges local business
Secondary - local community, friends and family, VIPs, Potential bosses

network brainstorm
tim shadbolt
ray white
icc
subway
dominoes
Galleries
Bill Richardson
windsor wine
east end liqour
SIT Management
Auction House
Art supply

Judges
Planetoriam
Peter Belton

RESEARCH BVA602
THINK AND CREATE
INSTRUCTOR: DR. BEX PELLY
017 September 2019
Due Date Timeline
Week 8
- coms
- Sub coms
- roles + responsibilities
- Timeline
- agendas set
week 9
- Marketing plan +email
- Venue booking +plan + layout + Is gaming going to be displayed and how to display that?
- Design, reviewing last years works + plan for adjustments
week 10
- Venue Plan completed
- Design, Ideas finalized
- catering, staffing plan + written health and stay plan
- Whos going to talk to first years about think and create.
Week 11
- Marketing - start promotion (printing should be done)
- first year giving five them entry forms
- Judges organised and picked out
1
Week 12
MEETING
Catering, health + safety done
Judges emailed and confirmed
week 13
MEETING
Entry forms due
Artist statement
th October
week 14
Artwork delivery
15th october
week 15
25th october
RAW gallery
week 16
Video files due
1st november
week 17
8th november
Event
End of exhib
RAW Gallery
2
Key stakeholders
- who gains from being involved.
● SIT + Tutors + students, bigwigs + others
● SIT students + Think and Create Committee
● Sponsors
● Judges
● Local Business
Secondary stakeholders
- Who else could benefit?
● Local Community
● Friends + family
● VIPs
● Potential bosses
● Local Business
3
Judges
● Planetarium
● Peter Belton
● Frlmie BeniJae
● Runway
Net working brainstorm
- Tim Shadbolt?
- Ray White REA
- ICC
- Subways
- Dominoes
- Mayor
- Chiaroni
- Murihiku
- SAS
- Invercargill Public Art Gallery
- ILT
- Bill Richardson's TW
- Windsor Wines
- East End Liquor
- SIT Management
- Penny Simmonds
- Hamish Small
- Head of Marketing
- Readings Cinemas
- Auction House
- Timara Roast
- ROAR
- Art Supplies
4
- Donald Buckleys
- Art gallery
- Southland
- Times + OTD
- Southland Radio
- More FM - NZ on air
- Ascot
- Kelvin Hotel




Aim: Why do it? What’s its purpose?
-          Grades
-          To increase exposure of creative industry widespread
-          To showcase film, animation, gaming and the fine arts student work
-          To encourage participation in the arts
-          To gain experience and understanding of running a complex event
Objects: What do we want to get? Achieve? Demonstrate?
Seamless event:
-          easy to submit, visually pleasing, understandable
-          Well catered
-          Easy and clear information for artist to participate
Communication:
Exemplar and standard setter:

Measures of success: How will we identify success?  Tangible measures
(Qualitative(notions, ideas, comments etc) and quantitative(numbers and facts))
-          Grades
-          Achieving on time, budget
-          Positive feedback to a survey via email with a competition element?
-          Standard of winners and entries high
-          Judges
-          Sponsorship and prizes
-          Community engagement
-          Attendance and feedback
-          How well we communicated as a group success/failure

Timeline:
Event date: 25th October to Friday 8th November Raw gallery
Opening night gallery:
Upstage night:
Entry forms due: 8th October (week 13)
Week 15 raw gallery opens and set up
Week  16 video files due



WEEK EIGHT
COMMITTEES AND SUBCOMMITTES ROLES AND RESPONSIBILITY, TIMELINE ANGENDA


ROLES AND RESPONSIBILITY
CHAIRPERSON -  Jackie
Dep Chairperson - Oisin
Sectary - Britney
Treasure - Caleb
Main committee

Sub committee
Marketing - Jerry
Sponsorship –
Venue –
Installation –  Chairperson Gayle  sec Devon
Design –
Catering -

Marketing – online social media, posters promo, poster for entry, pamphlet event, signage and logo
Newspapers, fb, Instagram, radio, sit promotion, community promotion
Sponsorship- Prize money and goods, judges, money ads/promotional, food/drink, printing
Venue – Raw Gallery and centre stage (booking), preparation OSH, staffing
Installation – Video submission, judging of quality, formatting Raw Gallery install and uninstall
Design – poster for entry, poster for event, pamphlet for even, signage and logo
Catering -  Menu, budget, staffing, prep, H&S and clean-up





Week 9
Installation team need by , Artist  statement, plan, information to go on entry form (measurements,  hooks where to place,  labelling of artwork (art work will be rejected if not Hang ready) 
Week 11
Organise where are artist statements will go, y drive then transfers over to template set up folders. In y drive

Folders for student to submit artist statements
Year 1
Digital files
Animation, film, 
Wall hung
BVA, animation, film
3d Display objects
BVA, animation, film, art

Year 2
Digital files
Animation, film, 
Wall hung
BVA, animation, film
3d Display objects
BVA, animation, film, art

Year 3
Digital files
Animation, film, 
Wall hung
BVA, animation, film
3d Display objects
BVA, animation, film, art




SEVEN - ELEVEN
Think and Create 2019
Committee establishment and Planning stage
Community and student engagement
Event planning and preparation documentation started
Think and Create 2019 Committees roles and responsibilities.
Timetable of actions and events.
Bookings, Documentation creation, sponsorship, advertising entries, judges, installation plan and showreel planning.
Event documentation begins.
TWELVE - FOURTEEN
Entry forms due, entries selected, artwork received.
Event promotion
Event planning and preparation continues.
Think and Create 2019 Entries
Gallery planning and preparation for installation.
Event promotion, judges, site map, sponsorship, booking, catering, artist statements.
FIFTEEN
ARTWORKS DUE
Preparation of RAW gallery
Installation of artworks and signage, site map in gallery.
Event planning and preparation continues
Preparation and Installation of artworks in RAW, Signage and Sites Map, catering, judges, promotion, script/running sheet, Upstage, VIPs, MC
SIXTEEN
VIDEO FILES DUE
Artist Statements
Exhibition co-ordination
Event coordination, judging, sponsorship,running sheet & script, catering, Upstage.



CHAIR JACQUI
SEC BRITNEY
TREAS CALEB
DEP CHAIR OISION
MARKETING  SPONSORSHIP VENUE INSTALLATION CATERING DESIGN
JERRY CORRIE - C KASEY - C GALEY - C JAY - C PJ- C
BO -  PHEONIX - NOTES RACH - NOTES DEVON - NOTES NATASHA - NOTES FABRI - NOTES
FB JUDGES RAW + BOOKING RAW MENU POSTER FOR ENTRY 
INSTAGRAM PRIZES CENTERSTAGE + BOOKING INSTALLATION + RAW BUDGET POSTER FOR EVENT
NEWSPAPER GOODS VIDEOS DEINSTALLING + RAW STAFFING PAMPHLETTS FOR EVENT
RADIO MONEY ELIGIBILITY ARTIST STAEMENTS PREP SINAGE 
TV ADS/PROMOTIONAL  FORMATING H+S LOGOS
YOUTUBE? FOOD + DRINKS JUDGING CLEAN UP
SIT PROMOTION PRINITNG PREPERATION
COMMUNITY PROMOTION OH+S
ENTRY FORMS PLACEMENT STAFFING



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