BVA603 VENUE/INSTALLATION MINUTES 22.10.19

BVA603  VENUE/INSTALLATION MINUTES 22.10.19

VENUE/INSTALLATION MINUTES

22.10.19

Sorcia & Devon absent

Everyone else present

·         Inquire with Devon regards map outline; he has placed it in Temp storage in YDrive

·         Paint podiums, check paint (do we have enough?)

·         Check entry requirements, does anybody require any special equipment? Will we have enough podiums etc?

·         Digital Prints final submissions to be collected from 11.30-1pm 23^rd November. Anything submitted after then will not be accepted. An email to all entrants was sent by Kasey this morning.

·         Sorted Installation schedule, to be typed up & emailed to everyone before tomorrow!

·         Speak to Fashion students about the left-over stuff in the Raw Gallery

·         Went for a tour of the Green Room with Ash. He needs us to provide zip ties; organize this with Budget committee. Monday November 4^th help Ash clean out Green Room

·         Ask Chris Mac about projector/screen for Green Room, how many TV’s have stands & how many podiums will be required for TV’s without stands?

·         Inquire about missing podiums….

·         Note a free-standing banner/flag of a sponsor will need to be placed on the exhibition night.

Aim: Why do it? What’s its purpose?

-          Grades

-          To increase exposure of creative industry widespread

-          To showcase film, animation, gaming and the fine arts student work

-          To encourage participation in the arts

-          To gain experience and understanding of running a complex event

Objects: What do we want to get? Achieve? Demonstrate?

Seamless event:

-          easy to submit, visually pleasing, understandable

-          Well catered

-          Easy and clear information for artist to participate

Communication:

Exemplar and standard setter:

Measures of success: How will we identify success?  Tangible measures

(Qualitative(notions, ideas, comments etc) and quantitative(numbers and facts))

-          Grades

-          Achieving on time, budget

-          Positive feedback to a survey via email with a competition element?

-          Standard of winners and entries high

-          Judges

-          Sponsorship and prizes

-          Community engagement

-          Attendance and feedback

-          How well we communicated as a group success/failure

Timeline:

Event date: 25^th October to Friday 8^th November Raw gallery

Opening night gallery:

Upstage night:

Entry forms due: 8^th October (week 13)

Week 15 raw gallery opens and set up

Week  16 video files due

WEEK EIGHT

COMMITTEES AND SUBCOMMITTES ROLES AND RESPONSIBILITY, TIMELINE ANGENDA

ROLES AND RESPONSIBILITY

CHAIRPERSON -  Jackie

Dep Chairperson - Oisin

Sectary - Britney

Treasure - Caleb

Main committee

Sub committee

Marketing - Jerry

Sponsorship –

Venue –

Installation –  Chairperson Gayle  sec Devon

Design –

Catering -

Marketing – online social media, posters promo, poster for entry, pamphlet event, signage and logo

Newspapers, fb, Instagram, radio, sit promotion, community promotion

Sponsorship- Prize money and goods, judges, money ads/promotional, food/drink, printing

Venue – Raw Gallery and centre stage (booking), preparation OSH, staffing

Installation – Video submission, judging of quality, formatting Raw Gallery install and uninstall

Design – poster for entry, poster for event, pamphlet for even, signage and logo

Catering -  Menu, budget, staffing, prep, H&S and clean-up

Week 9

Installation team need by , Artist  statement, plan, information to go on entry form (measurements,  hooks where to place,  labelling of artwork (art work will be rejected if not Hang ready) 

Week 11

Organise where are artist statements will go, y drive then transfers over to template set up folders. In y drive

Folders for student to submit artist statements

Year 1

Digital files

Animation, film, 

Wall hung

BVA, animation, film

3d Display objects

BVA, animation, film, art

Year 2

Digital files

Animation, film, 

Wall hung

BVA, animation, film

3d Display objects

BVA, animation, film, art

Year 3

Digital files

Animation, film, 

Wall hung

BVA, animation, film

3d Display objects

BVA, animation, film, art

SEVEN - ELEVEN	Think and Create 2019 Committee establishment and Planning stage Community and student engagement Event planning and preparation documentation started	Think and Create 2019 Committees roles and responsibilities. Timetable of actions and events. Bookings, Documentation creation, sponsorship, advertising entries, judges, installation plan and showreel planning. Event documentation begins.
TWELVE - FOURTEEN	Entry forms due, entries selected, artwork received. Event promotion Event planning and preparation continues.	Think and Create 2019 Entries Gallery planning and preparation for installation. Event promotion, judges, site map, sponsorship, booking, catering, artist statements.
FIFTEEN	ARTWORKS DUE Preparation of RAW gallery Installation of artworks and signage, site map in gallery. Event planning and preparation continues	Preparation and Installation of artworks in RAW, Signage and Sites Map, catering, judges, promotion, script/running sheet, Upstage, VIPs, MC
SIXTEEN	VIDEO FILES DUE Artist Statements Exhibition co-ordination	Event coordination, judging, sponsorship,running sheet & script, catering, Upstage.